All users receive an activation email when they register for the National Research Network.

A researcher with any level of access will receive an email when they are granted project access.

A researcher with Full Access (also known as Project Owners) will receive an email when:

• The package status is changed to reflect a committee decision
• A Board Document is published within a package
• A fellow researcher signs the package
• The package is unlocked (committee administrators can choose not to send this email)
• The Project Expiration date is upcoming (this is a committee specific configuration)

Submission Coordinators will receive an email when:

• A package is submitted to their committee
• An unlocked package is marked “Revisions Complete” by the research team
• Reviewers mark their personal review complete (if the Reviews Complete alert tool is used)
• Another committee records a decision on a package also submitted to their committee (this feature may be turned off for particular committees)
• The Project Expiration date is upcoming for a project submitted to their committee (this is a committee specific configuration)
• A Training & Credential Record is submitted (only Training & Credential administrators will receive this email, and only if the submitter chooses to send a message)

Committee Members will receive an email when:

• They are given access to a submission through sharing (committee administrators can choose not to send this email)
• Access to a submission is taken away (committee administrators can choose not to send this email)

Email notifications are NOT sent when:

• A researcher’s existing access level on a project is changed or removed
• A Board Document is drafted.
• The Submission Coordinator publishes a meeting agenda.
• The Submission Coordinator publishes meeting minutes.

All emails generated within IRBNet are automatically archived on the system and are always available within the project they are associated with. If the email involves the research team, it can be accessed via the “Messages & Alerts” page. If it is a committee specific email, it can be accessed via the “Committee Messages” page.