The tools allow submission coordinators to set up automatic alerts and be notified when individuals or groups of reviewers have marked their personal reviews as complete (on the Reviewer Comments page). Both “Individual” and “Group” alerts can be set up on the Share Submission page (accessible from any Submission Detail page).

• Review Complete alerts may be set by anyone with administrative access to a specific submission package.
• Alerts are sent to all submission coordinators and individuals shared with Admin access on the specific submission package.
• Any reviewer/administrator shared on a submission may either have their “Individual” alert activated, may be part of the “Group” or can have no alert at all.
• If an “Individual” alert is activated for any user, an alert will be triggered when that individual has marked their personal review complete (check box).
• If one or more users have been set up under a “Group” alert, then an alert will be triggered only when all of those individuals have marked their personal reviews as complete. Only one “Group” can be set up for a given submission.
• When an alert is generated, you will immediately see a My Reminders flag on the Submission Manager (with an associated email).
• Alerts are set up at the submission package level; alerts set up for one submission are completely unrelated to alerts set up for any other submission.

How to use:

• On the “Share Submission” page, turn alerts on and off for any individual who has access to a submission by simply clicking the individual’s alert icon
• Click multiple times to toggle between “Individual” and “Group” alerts

Uses might include:

• Notify administrators when a specific Expedited Reviewer, Attending Veterinarian, or other specialist has completed their review
• Notify administrators when all Expedited Reviewers have completed their reviews
• Notify administrators when all Primary and/or Secondary Reviewers have completed their reviews
• Notify administrators when a particular administrator or staff member has completed their pre-review or administrative review

SOPs:

• Administrators should silence all My Reminder flags on a given submission at the time it is shared with reviewers or at the time the it is to an agenda date, whichever occurs first. This will ensure there are no lingering reminders so that when a “Review Complete” alert is generated it is immediately evident.
• Successful use requires reviewer commitment to marking reviews complete. If you find your reviewers are not consistently marking their reviews complete, this may be an opportune time to remind your reviewers of the proper procedure.